Position summary
Maintain an accurate record of accounts payable invoices and handle general administrative duties for the AP department of one of our clients: entering transactions, verifying invoices, reconciling vendor statements, and maintaining vendor records.
What you will do
- Manage the Accounts Payable mailbox on a regular basis.
- Review and post invoices entered by field admin, verifying accuracy and making required corrections (average volume: 500 per week).
- Enter AP transactions (invoices and credit notes) in the ERP system after verifying the documents provided, following up when not duly approved (average volume: 45 per week).
- Prepare vendor reconciliations to ensure regular account reconciliation.
- Onboard new vendors: set them up in the finance system, provide credit applications, confirm EFT banking information, and maintain vendor records.
- Assist with external audit requests from the auditors.
- Assist the AP team as required and handle ad hoc requests from AP management and the Controller.
What you will bring
- Strong computer skills; highly proficient with Excel and Outlook.
- High degree of accuracy and attention to detail.
- Basic knowledge of Canadian sales taxes and their application.
- Analytical decision-making.
- Superior interpersonal, verbal, listening, and communication skills.
- Ability to respond to questions and make calls about vendor issues in a timely way to avoid business disruption.
- Ability to organize workload to meet deadlines.
Good to have
- Post-secondary education in Accounting or Office Administration.
- Microsoft Dynamics GP experience.